Department Assistant-Sales

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What you will do

Paperwork ➢ Perform secretarial and general office work to assist Head of Sales with all administrative duties, including typing, filing, report preparing & meeting minutes taking, etc. ➢ Translation of various sales documents, sorting, archiving, ensuring Head of Sales keep abreast of relevant information Ÿ Communication and coordination ➢ Responsible for receiving visitors, answering in-come calls and mail handling, etc. ➢ Communication with other departments within the company as a sales coordinator ➢ Support to Commercial cross-functional activities and campaigns ➢ External visitor's logistic arrangement Ÿ Planning and organization ➢ Calendar management includes meeting arrangement, conference room booking and coordination ➢Travel arrangement, including ticket booking, accommodation arrangement and processing expense reports, etc. ➢ Responsible for the organization of team meetings and the related logistical arrangements to ensure the convening of the meeting on time Ÿ Execution ➢ To assist to Sales Department office management, including attendance, stationary, etc. ➢ Follow up external payment of projects/activities ➢ Assist Head of Sales in controlling the budget well ➢ Responsible for attendance record maintenance and management for sales team Ÿ Business Support ➢ To assist Head of Sales in preparing business reports via data collection, consolidation, basic analysis, etc. ➢ To assist Head of Sales in preparing presentation materials per requirements. Ÿ Other ad hoc assignments

What we want you

Ÿ Bachelor's degree or above Ÿ Minimum 2 years secretarial working experience in sizable multinational enterprise Ÿ Good organizing, coordinating and communication skills Ÿ Good writing and oral English skills Ÿ Good skills in MS Office software